## Using a dictionary

Dictionaries are often designed and distributed by Information System (IS) Managers or Network Administrators who control and manage a company's databases. These databases are often complex collections of data spread throughout several tables with hundreds or even thousands of fields. A user, trying to locate and use a small set of data for a report, can easily get lost among database, table, and field names.

By creating a customized dictionary that contains a small amount of data specific to the work performed by a small group of users, you provide those users with clear and easy access to all of the data they need. For example, the Accounting department's dictionary can be different from the Sales department's dictionary, or the Personnel department's dictionary. Some data may overlap between dictionaries, but it can be named and organized in a fashion that best suits the users accessing it.

Seagate Software, Inc. http://www.seagatesoftware.com Please send comments to: techpubs@seagatesoftware.com