## Insert Subtotal dialog box

This dialog box appears when you choose the Subtotal command from the Insert menu, or when you right-click a number or currency field and choose the Insert Subtotal command from the shortcut menu.

Use the Insert Subtotal dialog box to set the conditions for printing a subtotal.

Note:

- If you choose the In specified order option, the Specified Order tab appears.
- When you add a new Named Group, the Others Tab appears.

##### Fields

This list contains the fields and formulas being used in the report. Click the list to see its contents and select the field that you want to use for subtotaling.

##### Sort Order

This list contains four sort direction options. The default is in ascending order. To change the sort direction, click the box to reveal the options and make your selection from the list.

Note: The lists that appear in this area of the Common tab differ depending on the date type of the field selected. For example, a Date field contains a list of choices for grouping by time periods (each week, each month, and so on).

##### Keep group together

Select this check box to keep groups from being split across a page. This will force groups to stay together. If there is enough room to keep them on the current page, the program will print them on the current page. If there is not enough room, the program will print them on the next page.

##### Repeat group header on each new page

Select this check box if you want the program to print a new group header at the top of each page if a group is spread over several pages. Otherwise, a group header prints only at the beginning of the group.

###### Related topics

Subtotal command

Subtotaling data

Seagate Software, Inc. http://www.seagatesoftware.com Please send comments to: techpubs@seagatesoftware.com