## Working with an existing dictionary

### Accessing a dictionary for your report

When creating a new report in Seagate Crystal Reports, you can specify a dictionary as your data source. By using a dictionary for your report, administrators can monitor company information being disclosed and users are not burdened by extra data they will not be using in their reports.

Note: You cannot use more than one dictionary file in a report at a time. Also, you can not link fields from dictionary files to fields in other database tables.

###### To access a dictionary

1. Click the `New` button on the Standard toolbar in Seagate Crystal Reports.

   The Seagate Crystal Report Gallery appears.

2. Click `Using the Report Expert` button.
3. Select the type of report you want to create from the`Choose an Expert` list.
4. Click `OK`.
5. In the Standard Report Expert dialog box, click `Dictionary`.
6. Select the dictionary you want to use.

   You return to the Standard Report Expert. The field headings of the data in the dictionary are listed on the right.

7. Click the Fields tab.

   The database fields from the dictionary are listed

8. Select the database fields you want to include in your report.
9. Click Add.
10. Click `Next` to move to the next folder to have the report expert help you

    sort the data.

11. Continue to click Next if you want the Report Expert to help you design the rest of your report.
12. Click `Design Report` to access your report.

    The Seagate Crystal Report Expert closes and creates a report based on your specifications.

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