### Refresh Report Data command

Use the Refresh Report Data command to retrieve fresh data for your report when you display it in the Preview Tab.

By design, Seagate Crystal Reports only retrieves data when necessary. When you preview your report in the Preview tab, print the report, or export it to a file, the program runs your report and retrieves the required data. Once you are working with the data in the Preview tab, the program will run the report again and retrieve fresh data if you:

- add fields to the report after the report was run,
- add a formula that references a field that was not in the report when you ran it the first time,
- expand your record selection criteria to include more records than were needed when you first ran the report, or
- select the Refresh Data on every print option, in the Reporting tab of the Options dialog box.

Aside from these circumstances, the program will not automatically refresh a report.

However, there may be times when you want to retrieve new data for the report. For example, you may have created a report several days earlier and you want to see it run with the most current data. The Refresh Report Data command is intended for times such as this.

###### Related topics

Refreshing report data.

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